Interactive Tool

Process Prioritization Matrix

Identify which processes to automate first by evaluating business impact against implementation complexity. A strategic tool for maximising your return on investment in automation.

How this matrix works

Position your processes according to two key dimensions: the impact they will have on your business and the complexity of implementation. This will help you correctly prioritise your automation investments.

Quick Wins

High impact, low complexity. Start here to get fast results.

Strategic Initiatives

High impact, high complexity. Require planning but generate great value.

Fill-ins

Low impact, low complexity. Implement when you have spare resources.

Reconsider

Low impact, high complexity. Evaluate whether the effort is really worth it.

Low Complexity
High Complexity
High
Impact
⚡ Auto-invoicing
📧 Email management
🔄 ERP integration
📊 BI system
Low
Impact
📝 Task management
📋 Simple reports
🔒 Advanced integration
🤖 Custom ML

Examples of processes by quadrant

🟢 Quick Wins

These processes offer maximum value with minimum effort. Start here to demonstrate ROI quickly:

• Invoice processing
• Automatic replies
• Report generation
• Data validation
• Meeting scheduling

🔵 Strategic Initiatives

Require significant investment but will transform your operation. Plan these carefully:

• Systems integration
• ERP implementation
• BI platforms
• CRM systems
• Complex process flows

⚪ Fill-ins

Low effort and low impact. Useful to optimise when you have capacity:

• Task management
• Automatic reminders
• Simple reports
• File organisation
• Basic notifications

🟠 Reconsider

High effort with limited benefit. Only consider if there are special strategic reasons:

• Very specific integrations
• Highly customised solutions
• Complex pilot projects
• Experimental technologies
• Major structural changes

📊 Strategy Recommendation

  1. Phase 1: Start with quick wins. These projects will deliver visible results in 1-3 months and build organisational confidence.
  2. Phase 2: Implement fill-ins in parallel if you have resources. They are low risk and low cost.
  3. Phase 3: Plan your strategic initiatives in detail. These will be the long-term transformation engine, but require significant investment.
  4. Phase 4: Reconsider projects in the "Reconsider" quadrant only if the strategic context changes or they gain unexpected importance.

Need help prioritising?

Our team of experts can help you evaluate your processes, identify the best automation opportunities and develop a realistic, cost-effective implementation plan for your company.

Request Consulting